The Division of Strategic Communications uses The Associated Press Stylebook as a guide for all copy the office produces, which includes journalistic and marketing pieces. For cases unique to The University of Alabama and other exceptions to AP style, as well as matters not addressed by AP, the UA Editorial Style Manual that follows provides guidance.

Visit the Graphics Standards for the University's graphic standards.

Alphabetical Listing of Topics

Appendices

Academic degrees

Avoid abbreviations. When lack of space makes abbreviations necessary, do not use periods. (e.g., BA, MS, MBA)

Formal names of degrees are capitalized, per AP style; informal names are not. Do not capitalize specializations or majors within degrees.

Formal names of degrees are capitalized, per AP style; informal names are not. Do not capitalize specializations or majors within degrees.
Master of Science but master’s degree
Bachelor of Arts but bachelor’s degree
Doctor of Nursing in geriatrics

Use apostrophes when writing bachelor’s and master’s degrees but do not use ’s with of constructions.

Doctoral is an adjective; doctorate is a noun. A doctorate or a doctoral degree, not a doctorate degree.

People who hold the JD, or juris doctor, are not called “Dr.” Those who hold the terminal degree in that field — the doctor of juridical science or JSD — are.

When listing UA faculty members, cite only the highest degree attained, plus any relevant professional designation.

  • Jane Smith, PhD, RN
  • Mary Jones, MAcc, CPA

academic divisions, UA

See divisions.

academic honors

Do not italicize cum laude, magna cum laude, summa cum laude or with distinction.

Action Card

Capitalize both words. Act Card is acceptable on second reference, but not ACT Card.

addresses, campus

For all campus publications, give addresses for University of Alabama departments and offices as follows:

The University of Alabama
Office or department name
Office or department location
Box 870___ (campus box number, which is not a P.O. box number)
Tuscaloosa, AL 35487-0___ (campus box number)
205-348-____ or toll-free 800–___-____
Fax 205-348-____
Email address
Website address

The room number, building name, phone number, fax number and email address may be omitted as appropriate.
Include Hall or Building, as appropriate, for office or department locations (e.g., Rose Administration Building) and place room numbers first, omitting the word “room” (e.g., 801 Rose Administration Building).

Do not use the 1- before telephone or fax numbers.

adviser

Use adviser unless advisor is part of a group’s official name or a person’s official title.

Alabama/state of Alabama

Acceptable as a second reference or short form of The University of Alabama. Take care to write so that the word cannot be confused with the state of Alabama. Capitalize State of Alabama only when referring to state government.

  • We live in the state of Alabama.
  • The State of Alabama offers a tax-free weekend each summer.

Alabamian, not Alabaman

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Bama

The abbreviation Bama for The University of Alabama is too informal for some University publications, so use it with caution.Bama Bound: The official name of orientation for undergraduates at the University.

board of trustees 
The full name of the University’s governing board is capitalized as follows:
The Board of Trustees of The University of Alabama

Short forms of the name are not capitalized:

  • The board of trustees met Monday.
  • The University’s board of trustees will meet Monday.

buildings, names of
Do not use a space between each letter-period pair in building names, such as B.B. Comer Hall.

Use Hall or Building on first reference and in addresses, particularly in publications intended for an off-campus audience.

See Appendix: Campus Building Names for a list of official campus building names.

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Capstone, the
The Capstone is a nickname for The University of Alabama coined by former UA President G.H. Denny when he referred to the University as the “capstone of the public school system of the state” in 1912. Be aware that prospective students may not understand this meaning, although other audiences, such as alumni, may.

certificates and forms
The following guidelines apply to the titles of academic and professional certificates (as in Class AA Professional Certificate); visas; government forms; specialized forms, such as financial aid forms; and other documents referred to by name.
Terms that are generally descriptive — such as application for admission, declaration of intent, or application for admission to candidacy — should not be capitalized.

Capitalize the first word and all nouns, pronouns, adjectives, verbs and adverbs in the title of the form:

  • Class AA Certificate, but Class AA certification
  • Class A Professional Certificate
  • the “A” Certification in School Psychometry
  • Form I-20AB Certificate of Eligibility
  • IAP-66 Certificate of Eligibility
  • Free Application for Federal Student Aid (FAFSA)

When a number is part of a form’s title, use the numeral and omit any punctuation:

  • Incorrect: Form 1,040EZ
  • Correct: Form 1040EZ
  • Incorrect: Form Two-A
  • Correct: Form 2A

classification, student
Do not capitalize freshman, sophomore, junior, senior, graduate, postgraduate, postdoctoral, non-degree or any similar designation unless it is part of a title, a headline or the official name of an organization.

Use freshman when writing of one first-year student, freshmen when writing of more than one. Use freshman as a modifier.

colleges and schools, UA

See divisions.

Computer-Based Honors Program, CBHP 
CBHP is acceptable in all contexts as a second reference for Computer-Based Honors Program. (This will change in 2018)

Cooperative Education Program, Co-op 
Co-op or Co-op Program is an acceptable second reference, but lowercase co-op when used as an adjective: the co-op experience

Core Curriculum, University of Alabama
Capitalize University of Alabama Core Curriculum, University Core Curriculum and UA Core Curriculum, but lowercase curriculum in other uses:

  • core curriculum (even when referring to the UA Core Curriculum)
  • undergraduate curriculum
  • graduate curriculum
  • business curriculum

course level

  • a 300-level course
  • a senior-level course
  • a course at the 400 level
  • a course at the freshman level

course load
Two words. Generally refers to the number of course hours recommended or allowable each semester.

Course numbers and titles
When a course number and title are given together, give the alpha symbol and number followed directly by the title. There is no intervening punctuation, and do not abbreviate words in the title.

  • ART 110 Drawing I
  • EE 350 Electromechanics
  • EN 398 Modernism I: The Cultural Context

When a course title is given without the course number, you may uppercase the course title as long as it is the complete title.
Do not use alpha symbols when speaking generally of a department or program’s courses or of an academic discipline.

  • Incorrect: Students may count up to 18 hours in SOC, FR or PSC toward the major.
  • Correct: Students may count up to 18 hours in sociology, French or political science toward the major.

When listing courses by number, repeat the alpha symbol with each number.

  • Incorrect: The required courses include EN 101, 205, and 209 or 210.
  • Correct: The required courses include EN 101, EN 205, and EN 209 or EN 210.

Use a colon to indicate lecture-and-laboratory combinations. The alpha symbol is not repeated: AY 101:102
Courses offered for both graduate and undergraduate credit — and thus having two numbers — may be listed as follows: EN 480/580. Do not repeat alpha symbol.

Any two distinct courses, no matter how closely linked, should be indicated by the word “and” instead of a colon.
Example: EN 101 and EN 102

coursework
One word. Generally refers to the courses taken for degree credit.

credit hours

See numbers.

Crimson Ride

Crimson Tide 
Commonly used to describe or name The University of Alabama’s football team, Crimson Tide is now often used to refer to other NCAA teams at The University of Alabama. Avoid overuse, particularly in non-sports contexts.

cum laude

See academic honors.

currency
Never combine the symbol $ and the word dollars in the same context. The symbol replaces the word. Using both is redundant.

Correct: $10,000
Incorrect: $10,000 dollars

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divisions

Colleges and Schools:

  • College of Arts and Sciences, A&S
  • Capstone College of Nursing
  • College of Community Health Sciences
  • College of Communications and Information Sciences, C&IS
  • College of Continuing Studies
  • Culverhouse College of Commerce and Business Administration, C&BA
  • College of Education
  • College of Engineering
  • College of Human Environmental Sciences
  • Honors College
  • Law School
  • School of Social Work

Administrative Divisions:

  • Office for Academic Affairs
  • Division of Community Affairs
  • Division of Financial Affairs
  • Division of Strategic Communications
  • Division of Student Life
  • Division of Advancement
  • Office of the Vice President for Research & Economic Development

degree programs

See programs, academic.

degrees, academic

See academic degrees.

Denny Chimes
The campanile on the Quadrangle was constructed in 1929 and named after UA President George H. Denny. When writing about the tower that contains the chimes, use singular verbs and do not use an article such as the if possible:

  • Denny Chimes stands on the main Quad.
  • A campus landmark, Denny Chimes was completed in 1929.

When writing about the chimes themselves, use the plural verb form and the when the structure of the sentence permits:
Every day, the Denny Chimes sound out the time.
Try to avoid sentences that mix the two references, such as the following:

  • Tricky: In the background stands Denny Chimes, which have been ringing the hours since 1929.
  • Better: In the background stands Denny Chimes; its bells have been ringing the hours since 1929.

departments
Departments should be lowercased (as per AP Style).

disability accommodations and statements

See equal-opportunity statements.

disciplines
Do not capitalize the names of academic disciplines or major or minor areas of study except those derived from proper nouns: English, but math.

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Emerita refers to a woman, emeritus to a man, emeriti to a mixed group or to a group of either sex. Place emerita, emeritus or emeriti after the formal title:

  • Professor Emeritus of English John Smith but John Smith, professor emeritus of English

Professor emeritus is a title awarded by the UA System Board of Trustees. Retired faculty members who have not had this title awarded to them should be referred to as former or retired faculty, not emeriti.

equal-opportunity statements

The University has a responsibility to clearly communicate its commitment to equal opportunity in education and employment and to making its programs and services accessible to those with disabilities. For the most current disability statements and other information, go to the website of UA’s Equal Opportunity Programs.

ethnic background categories

For the optional ethnicity portion of applications to University programs, use the following categories:

  • American Indian/Alaskan Native
  • Asian
  • Black/Non-Hispanic
  • Hispanic
  • Native Hawaiian/Pacific Islander
  • White/Non-Hispanic
  • Other______________

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Federal Work-Study Program

fields of study

See disciplines.

forms

See certificates and forms.

freshman, freshmen

See classification, student

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in-state, out-of-state
Acceptable, but consider whether Alabama resident and nonresident would be more precise.

Interim program, Interim term
Interim is an acceptable short form for Interim program or Interim term, the academic term between spring and summer semesters.

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magna cum laude
See academic honors.

major, minor
Avoid overusing major in place of student majoring in.

midterm 

myBama

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nondiscrimination statements
See equal-opportunity statements.

numbers
For credit hours, use figures no matter how small the number:

  • 3-credit-hour course
  • 15 hours’ credit
  • Use figures for SAT, ACT and similar test scores. Use Arabic figures in constructions such as SAT-1. Do not add commas to SAT or other scores that reach into the thousands.

Use figures for grade point averages. Always include the decimal point and carry to at least one decimal place: 2.0. If several averages are cited in a table, carry all of them to the same place: 3.01, 2.18, 4.00, 1.80. The abbreviation GPA may follow the numbers if they are not described in the rest of the sentence: Sam earned a 3.98 GPA. Mary’s GPA was 3.89. His high school GPA was 3.1.

Use figures in tables and charts. In tables and charts that include a total at the bottom, align the decimal points in each column. In other tables and charts, decimal alignment is preferred, but it is acceptable to align all figures along the right margin, particularly if the numbers used are a mixture of percentages, straight figures or fractions.

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off campus, off-campus, on campus, on-campus
Standard hyphenation rules apply.  

office
Capitalize office only when it is part of an official name.

orientation
Do not capitalize when used in a general sense or on second reference. Capitalize only when part of the name of an event or program. The official name of orientation for undergraduates at the University is Bama Bound.

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Presidential Village 
When talking about the whole area, refer to it as Presidential Village. When referring to a specific residence hall, refer to them by name as either Presidential I or Presidential II.

programs, academic
In general, do not capitalize the names of academic programs. Capitalize the names of programs in headings, subheadings, titles of works, and tables of contents, as needed.

Avoid using program in place of major or departmentProgram often implies a separate administration or faculty, as in the Computer-Based Honors Program.

When describing a student’s activities, it may be best to use department, major or degree program rather than simply program.

  • Computer-Based Honors Program, CBHP
  • MFA program in creative writing
  • the PhD program in applied statistics
  • University Honors Program
  • the doctoral program in mathematics
  • Multiple Abilities Program
  • women’s studies program

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the Quad, the Quadrangle

In either its short or long form, this term refers to the central open green space where Denny Chimes is located.  The phrase “old Quad” refers to Woods Quad.

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résumé
Use this spelling (with accents) to mean a curriculum vitae and to distinguish it from resume (to begin again after an interruption).

room numbers and names
Usually, it is acceptable to drop the word room from addresses, as long as you do so consistently throughout the publication:
Our office is in 122 Rose Administration Building.
Capitalize room and similar words when part of a proper or well-known name:

  • the President’s Lounge
  • the Birmingham Room

If a room number includes a letter, put one hyphen between the letter and number. In those rare instances where there are two or more letters in a room number, use a hyphen only between the first letter or group of letters and the adjacent number.

  • C-212 Clark Hall
  • 210-A Reese Phifer Hall
  • B-129G H.M. Comer Hall

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semesters
Do not capitalize the common names of semesters, terms, academic sessions or periods (e.g., fall semester, registration, orientation, schedule pickup). If a semester or term is followed by a specific year, use capitalization (e.g., Fall Semester 2003). The special Interim term should be capitalized.

summa cum laude
See academic honors.

Supe Store
Use as a second reference or informal reference for the University Supply Store, particularly when writing for on-campus audiences.

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titles of works
Italicize magazine and journal names, which is an exception to Associated Press guidelines.  

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UAct

University Core Curriculum
See Core Curriculum, University of Alabama.

University Honors Program, UHP
UHP is acceptable in all contexts as a second reference for University Honors Program.

University of Alabama, The
Always capitalize our proper name as follows: The University of Alabama.

  • The University of Alabama
  • The University of Alabama at Birmingham
  • The University of Alabama in Huntsville
  • The University of Alabama System
  • The Board of Trustees of The University of Alabama

Capitalize University when it takes the place of our full name.
UA is an acceptable short form or second reference for The University of Alabama, noun and adjective forms. Never use U of A.

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work-study student

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Appendices

Updated: July 2017

Following is a list of many UA and UA-related buildings and facilities.

Academic Buildings and Libraries
Administrative and Support Facilities
Landmarks and Places of Interest
Residence Halls and Dining Facilities
Athletic Facilities
Student Life and Wellness
Parking Decks and Garages
Other

Academic Buildings

  • A.B. Moore Hall
  • Adams Hall
  • AIME Building (houses the Alabama Institute for Manufacturing Excellence)
  • Alston Hall (Mary Hewell Alston Hall)
  • B.B. Comer Hall
  • Barnwell Hall
  • Bevill Building (Tom Bevill Energy, Mineral, and Materials Science Research Building)
  • Bidgood Hall
  • Biology Building
  • Bruno Business Library (Angelo Bruno Business Library)
  • Bryant Academic Center (Paul W. Bryant Academic Center)
  • Bryant-Jordan Hall
  • Capital Hall
  • Capstone College of Nursing
  • Carmichael Hall
  • Child Development Research Center
  • Clark Hall
  • Cyber Hall
  • Doster Hall
  • East Annex
  • Farrah Hall
  • Gallalee Hall
  • Garland Hall
  • Gordon Palmer Hall
  • Gorgas Library (Amelia Gayle Gorgas Library)
  • Graves Hall
  • H.M. Comer Hall
  • Hardaway Hall
  • Hayden-Harris Hall
  • Houser Hall
  • Law Center
  • Little Hall
  • Lloyd Hall
  • Manly Hall
  • Mary Harmon Bryant Hall (houses the W.S. Hoole Special Collections Library)
  • Maxwell Hall (Frederick R. Maxwell Hall)
  • McLure Education Library
  • Moody (Frank Moody Music Building)
  • Moore House
  • Morgan Hall
  • North Engineering Research Center
  • North Lawn Hall
  • Nott Hall
  • Nott Hall Annex
  • Oliver-Barnard Hall
  • Osband Hall
  • Reese Phifer Hall
  • Rodgers Library (Eric and Sarah Rodgers Library for Science and Engineering)
  • Rowand-Johnson Hall
  • Russell Hall
  • Science and Engineering Complex
  • Shelby Hall, Interdisciplinary Science Building
  • Smith Hall (houses the Alabama Museum of Natural History)
  • Sloan Y. Bashinsky Sr. Computer Center, Bashinsky Computer Center
  • South Engineering Research Center
  • ten Hoor Hall
  • Tuomey Hall
  • School of Medicine (University of Alabama School of Medicine, Tuscaloosa Campus)
  • Woods Hall

Administrative and Support Facilities

  • Alumni Hall
  • Ancillary Services
  • Facilities Administration
  • James B. McMillan Building (houses The University of Alabama Press)
  • Printing and Mail Services Facility
  • Rose Administration Building
  • South Lawn Office Building
  • University Police Center

Landmarks and Places of Interest

  • Alabama Museum of Natural History (see Smith Hall)
  • Autherine Lucy Clock Tower
  • Bryant Conference Center (Paul W. Bryant Conference Center)
  • Bryant Museum (Paul W. Bryant Museum)
  • Crimson Promenade
  • Denny Chimes
  • Gorgas House
  • Hotel Capstone
  • Malone-Hood Plaza
  • Manderson Landing, The Park at
  • Marr’s Spring Park
  • Mound, the
  • Moundville Archaeological Park
  • President’s Mansion
  • Quad, the
  • Round House
  • University Club
  • Walk of Champions
  • Walk of Fame
  • Woods Quad

Residence Halls and Dining Facilities

  • Alston Hall Outdoor Café
  • Blount Undergraduate Initiative Living-Learning Center
  • Bryce Lawn (apartment community)
  • Fresh Food Company
  • Friedman Hall
  • Harris Hall
  • Highlands, The
  • Lakeside Dining
  • Lakeside East and West
  • Lloyd Hall Outdoor Café
  • Mary Burke Hall East and West
  • Martha Parham Hall
  • Ninth Street Apartments
  • Paty Hall
  • Presidential Village
  • Ridgecrest East, South and West
  • Riverside Commons
  • Riverside East, North and West
  • Somerville Hall
  • Tutwiler (Julia Tutwiler Hall)

Athletics Facilities

  • Bryant-Denny Stadium
  • Bryant Dining
  • Bryant Residence Hall
  • Coleman Coliseum
  • Foster Auditorium
  • Hank Crisp Indoor Facility, indoor practice facility
  • Jerry Pate Golf Center
  • Mal M. Moore Athletic Facility
  • Natatorium
  • Rhoads Stadium (women’s softball)
  • Rowing Facility
  • Sam Bailey Track and Field Stadium
  • Sewell-Thomas Stadium (baseball)
  • Soccer Stadium
  • Tennis Stadium

Student Life and Wellness

  • Aquatic Center
  • Ferguson Center (Ferguson Student Center, the Ferg)
  • Hillel Student Activity Center
  • Intramural Complex
  • Retail Center on Bryant Drive
  • Robert E. Witt Student Activity Center
  • Student Health Center
  • Student Recreation Center (Rec Center, recreation center)
  • Student Services Center

Parking Decks and Garages

  • Campus Drive Deck
  • Ferguson Deck
  • Magnolia Parking Deck
  • North ten Hoor Deck
  • Presidential Village II Parking Garage
  • Ridgecrest Under Deck
  • Riverside Parking Deck
  • Stadium Drive Parking Deck

Other

  • Brewer-Porch Children’s Center
  • Capstone Village 
  • Stallings Center (RISE program)
  • University Medical Center
  • W.B. Jones Hall (Oil and Gas)

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UA Editorial Style Guide – for exceptions to the Associated Press Stylebook and entries unique to The University of Alabama

The Associated Press Stylebook, latest edition -- for everything else besides the UA Style Guide.  (Available online by subscription)

Chicago Manual of Style, 16th Edition

Webster's New World College Dictionary, Fifth Edition

National Geographic Atlas of the World, Tenth Edition

The Elements of Style, Fourth Edition

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Source: UA Registrar
July 2017

  • Bachelor of Arts
  • Bachelor of Arts in Communication & Information Sciences
  • Bachelor of Fine Arts
  • Bachelor of Music
  • Bachelor of Science
  • Bachelor of Science in Aerospace Engineering
  • Bachelor of Science in Architectural Engineering
  • Bachelor of Science in Athletic Training
  • Bachelor of Science in Chemical Engineering
  • Bachelor of Science in Chemistry
  • Bachelor of Science in Civil Engineering
  • Bachelor of Science in Commerce & Business Administration
  • Bachelor of Science in Computer Science
  • Bachelor of Science in Construction Engineering
  • Bachelor of Science in Education
  • Bachelor of Science in Electrical Engineering
  • Bachelor of Science in Environmental Engineering
  • Bachelor of Science in Geology
  • Bachelor of Science in Human Environmental Sciences
  • Bachelor of Science in Mechanical Engineering
  • Bachelor of Science in Metallurgical Engineering
  • Bachelor of Science in Microbiology
  • Bachelor of Science in Nursing
  • Bachelor of Social Work
  • Doctor of Education
  • Doctor of Juridical Science
  • Doctor of Musical Arts
  • Doctor of Nursing Practice
  • Doctor of Philosophy
  • Educational Specialist
  • Juris Doctor
  • Juris Masters
  • Master of Accountancy
  • Master of Arts
  • Master of Business Administration
  • Master of Fine Arts
  • Master of Laws
  • Master of Library & Information Studies
  • Master of Music
  • Master of Public Administration
  • Master of Public Health
  • Master of Science in Aerospace Engineering and Mechanics
  • Master of Science in Chemical Engineering
  • Master of Science in Chemistry
  • Master of Science in Civil Engineering
  • Master of Science in Computer Science
  • Master of Science in Criminal Justice
  • Master of Science in Electrical Engineering
  • Master of Science in Engineering Science & Mechanics
  • Master of Science in Environmental Engineering
  • Master of Science in Human Environmental Sciences
  • Master of Science in Marine Science
  • Master of Science in Mechanical Engineering
  • Master of Science in Metallurgical Engineering
  • Master of Science in Nursing
  • Master of Social Work
  • Master of Tax Accounting

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